ECD Contact Details
+44 (0)1403 276363
This is the privacy notice of the European Coalition for Diabetes (ECD). In this document, “we”, “our”, or “us” refers to the ECD.
This is a notice to inform you of our policy about all information that we record about you. It sets out the conditions under which we may process any information that we collect from you, or that you provide to us. It covers information that could identify you (“personal information”) and information that could not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information
We regret that if there are one or more points below with which you are not happy, your only recourse is to leave our website immediately.
We take seriously the protection of your privacy and confidentiality. We understand that all visitors to our website are entitled to know that their personal data will not be used for any purpose unintended by them, and will not accidentally fall into the hands of a third party.
We undertake to preserve the confidentiality of all information you provide to us, and hope that you reciprocate.
Our policy complies with that required by the EU General Data Protection Regulation (GDPR).
The law requires us to tell you about your rights and our obligations to you in regards to the processing and control of your personal data. We do this now, by requesting that you read the information provided at http://www.knowyourprivacyrights.org/
Except as set out below, we do not share, or sell, or disclose to a third party, any information collected through our website.
The bases on which we process information about you
The law requires us to determine under which of six defined bases we process different categories of your personal information, and to notify you of the basis for each category.
If a basis on which we process your personal information is no longer relevant, then we shall immediately stop processing your data.
If the basis changes then if required by law, we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.
Information we process with your consent
Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our activities, you provide your consent to us to process information that may be personal information.
Sometimes you might give your consent implicitly, such as when you send us a message by e-mail to which you would reasonably expect us to reply.
Except where you have consented to our use of your information for a specific purpose, we do not use your information in any way that would identify you personally. We may aggregate it in a general way and use it to provide class information, for example to monitor the performance of a particular page on our website.
We use your information to provide and improve the services we operate – such as our mailing lists, our events and our Projects. The ECD accesses and uses this information as reasonably necessary and in accordance with your instructions:
To communicate with you:
Through our newsletters, mailing groups, to invite you to events or speak to meetings and conferences. You can opt out of these at any time.
Responding to your requests. If you contact us with a problem or question, we will use your information to respond.
These emails and messages are considered an essential part of the services provided by ECD and you may not opt-out of them unless someone else in your organisation is willing to be contacted instead.
ECD will not share your personal information with others. However, we reserve the right to share respectively relevant information, such as your first name, last name, gender, organisational affiliation, nationality, country of residence and travel dates (if you book for events through ECD) with partner organisations for the purpose of deduplicating our final participants’ lists, the final invitation list, the hotel lists and security lists for the event location.
We will not share your telephone number, email address, or any other personal contact information. We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists.
You may withdraw your consent at any time by instructing us at firstname.lastname@example.org. However, if you do so, you may not be able to use our website or our services further.
2. Information we process because we have a legal obligation
We are subject to the law like everyone else. Sometimes, we must process your information in order to comply with a statutory obligation.
For example, we may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.
This may include your personal information.
3. Complaints regarding content on our website
We attempt to moderate user generated content, but we are not always able to do so as soon as that content is published.
If you complain about any of the content on our website, we shall investigate your complaint.
If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate.
Free speech is a fundamental right, so we have to make a judgment as to whose right will be obstructed: yours, or that of the person who posted the content that offends you.
If we think your complaint is vexatious or without any basis, we shall not correspond with you about it.
4. Sending a message to ECD
When you contact us, whether by telephone, through our website or by e-mail, we collect the data you have given to us in order to reply with the information you need.
We record your request and our reply in order to increase the efficiency of the ECD.
We keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you to provide a high-quality service.
When we receive a complaint, we record all the information you have given to us.
We use that information to resolve your complaint.
If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and if we do, what that information is.
We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could identify you or any other person.
Use of information we collect through automated systems when you visit our website
Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device. You can find more information about cookies at: www.allaboutcookies.org www.youronlinechoices.eu www.google.co.uk/goodtoknow/data-on-the-web/cookies Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience.
Categories of Cookies
The cookies used on this website have been categorised based on the categories found in the ICC UK Cookie guide.
Category 1: Strictly Necessary Cookies – ECD does implement these types of cookies. These cookies are essential in order to enable you to move around the website and use its features. Without these cookies, essential services such as the shopping basket will not work.
Category 2: Performance Cookies – ECD does implement these types of cookies. These cookies collect information about how visitors use a website, for instance which pages visitors go to most often and whether they encountered any errors. These cookies do not collect any information that identifies a visitor. They are completely anonymous, and the data collected is only used to improve how the site works.
Category 3: Functionality Cookies – ECD does implement these types of cookies. These cookies allow the website to remember choices you make and provide enhanced, more personal features. We use these types of cookie to remember your login details so save you from re-entering them each time you visit the site. The information is anonymous and cannot be accessed by any other site or third party.
Category 4: Targeting cookies or advertising cookies – ECD does NOT implement these types of cookies. These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effect of the advertising campaign. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organisations such as advertisers.
Social Media Shares
We may allow you to share our products or services on social media networks such as your Facebook page, Twitter feed or with your Google+ circles. These third parties have their own policies on handling cookies which can be found on their website.
It is relatively simple to delete cookie data from your browser via your browser’s options/settings page. Most browsers have a settings button located in the top right of the toolbar where you can delete your history. Or you can use the keyboard shortcut CTRL+SHIFT+DEL on many PC browsers. Please see instructions for your particular browser for details on how to do this.
If you have any concerns about privacy, then please be reassured that we do not share your personal information with anybody. If you would like any more information about the cookies we use, then do not hesitate to contact us.
7. Personal identifiers from your browsing activity
Requests by your web browser to our servers for web pages and other content on our website are recorded.
We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.
We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.
If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally, even if you are not signed in to our website.
Disclosure and sharing of your information
8. Information we obtain from third parties
Although we do not disclose your personal information to any third party (except as set out in this notice), we sometimes receive data that is indirectly made up from your personal information from third parties whose services we use.
No such information is personally identifiable to you.
Access to your own information
9. Removal of your information
If you wish us to remove personally identifiable information from our website,
you may contact us at email@example.com
This may limit the service we can provide to you.
10. Verification of your information
When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.
11. Encryption of data sent between us
We use Secure Sockets Layer (SSL) certificates to verify our identity to your browser and to encrypt any data you give us.
Whenever information is transferred between us, you can check that it is done so using SSL by looking for a closed padlock symbol or other trust mark in your browser’s URL bar or toolbar.
12. How you can complain
If a dispute is not settled then we hope you will agree to attempt to resolve it by engaging in good faith with us in a process of mediation or arbitration.
If you are in any way dissatisfied about how we process your personal information, you have a right to lodge a complaint with the Information Commissioner’s Office. This can be done at https://ico.org.uk/concerns/
We may update this privacy notice from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records.